Improving Your Data Capture Processes –
A guaranteed way to more effective decision-making
based on the latest information, not just hearsay
or “gut feeling"

Data Capture of critical business information is not a “necessary evil” but the foundation for improving the efficiency of your organisation, improving the quality of your decision-making, and allowing you to have an accurate picture of how your business is performing from day-to-day and month-to-month.  Get it right and you’ll be far better equipped to make your business thrive,
not just survive.

Improving Your Data Capture Processes is not just about installing software.  Selecting the correct software platform is of course fundamental.  Get it wrong and you will waste time and money(see our Buyer’s Guide to Data Capture Solutions).

Just as important is the way you use this platform.So here are 6 things that most suppliers don’t tell you that are essential to make your data capture processes fly!

Consider the Whole Process - When was the last time you looked in detail at your process flow from document receipt through capture, validation, exception handling, data output and storage of source documents?

It’s often the case that a simple reorganisation of process workflows will generate substantial improvement at little cost.

Maximise Your Investment - Are you using your existing technologies effectively?  If you’re not sure how to answer this question, you may be suffering from a common ailment – Supplier Induced Myopia.

This happens when a supplier keeps you in the dark about the detailed operation of your system so although you might suspect it could be working better for you, you don’t know for sure.  If you feel this might be you, get an independent review of your system and its performance.

Accuracy - Don’t rely on recognition engines or keying staff  for consistent accuracy.  They won’t go on improving without continual monitoring and feedback. 

Making progress relies on detailed, accurate, timely statistics that will immediately tell you how well your software and people are performing.  Identifying falling accuracy levels early will save your organisation time and money.

Exploit Latest Technologies - What advances in technology are available that could enhance productivity that you haven’t previously considered?  Are you aware of what they are or where to go to find out if they are relevant to your business?

Rewarding Excellence – Many organisations fail to identify and reward excellence.  Equally, they allow mediocrity to flourish.  Why?

Because they are not able to monitor individual performance within their data capture teams.  If you want to know how you can encourage improved performance and reward excellence, contact one of our data capture management specialists now.

Training – When was the last time you conducted a skills review?  Are your personnel fully trained to make the most of your investment in software?  Are they trained in the latest techniques? 

Answer “no” and you can be sure you’re not getting the best out of your people or your system.
If you’re not 100% certain that your data capture processes and use of technology are as efficient as they could be, then you may well be missing out on simple but significant opportunities to optimise your daily activities and increase your profit margins.

Why not take advantage of an informal, no obligation discussion of your business data capture with one of our Process Improvement Specialists.

They will quickly identify possible areas for optimisation, and provide an impartial view of what’s working well, and what could be done better. To find out more, click HERE …..