4 Lurking Document Security Issues That Put Your Business at Risk… And How to Avoid Them
Information Security is one of the most pressing issues facing business today.
Leave paper documents lying around and you’re exposing your business to unnecessary RISK.
Here are 4 ways that Root 3’s ProFile Document Management System can remove those risks,
quickly and easily!
Copying - all expose your organisation unnecessarily.
Storing scanned images of your documents allows you to protect this vital corporate resource.
What’s more, documents become instantly accessible to authorised users, wherever they are
in the world.
Know Who Is Accessing Your Documents – Do you know who’s looking at your documents?
Can you tell if a document has been copied, printed, e-mailed?
With ProFile’s Audit Trail you get detailed information telling you everything that’s happened to your documents from the moment they are stored.
Try doing that with paper files!
Encrypt to Protect – Stopping unauthorised viewing of sensitive documents used to be a problem. Not any more.
Now you can protect any document from prying eyes with ProFile’s high security document encryption. Using 256bit algorithms – far more secure than most other systems – stored documents can only be opened by authorised ProFile users.
Fingerprints, The Tell Tale Sign – What if someone altered one of your filed documents? How would you know? If it happened and went undetected, the implications could be disastrous!
Guarantee the integrity of your stored documents with ProFile. ProFile allows you to automatically attach a unique mathematical fingerprint to each and every stored document.
If the document changes in any way, no matter how small, you’ll know. To find out more about ProFile, and how it allows you to remove paper document storage and its associated costs and risks.
Contact Root 3 HERE …. for a free and informal discussion of your current set-up and its potential risks.
