Q: How do you dramatically reduce manual keying, speed up processing times and free up staff for more productive activities?
Manual data entry creates hidden expenses and inefficiencies inside an accounts payable department. Every invoice that comes into your organisation contains data that must be transferred from paper to financial and document management systems.
Usually, the task of keying data is dispersed across a department, making it difficult to measure its negative impact. But when employees are keying data, they’re pulled from their core duties.
This creates a higher labour cost, because it takes more time to get the important work done.
Downstream decisions, such as payment approvals, can also be delayed when information doesn’t reach financial management systems quickly enough.
AnyDocINVOICE brings increased speed and efficiency into A/P departments by minimising manual data entry. The solution automatically captures and processes the data you need from invoices, such as vendor ID numbers, invoice dates, purchase order numbers, line-item descriptions and charges, payment terms, shipping charges, taxes and more.
Once information has been captured, validated and verified, data and images are ready for automatic transfer—on your schedule.
Output can be directed to your financial database, ECM, ERP, document management and/or workflow systems. Data can flow to multiple destinations without increasing anyone’s workload.
process sooner, providing substantial competitive advantages in reduced labour costs, higher productivity, improved vendor relations and capitalisation on negotiated payment terms.
Learn more:
• Accommodate your accounting processes and rules—don’t compromise them
• Perform template-free A/P invoice data capture with AnyApp™ technology.
Eliminate the headaches associated with
paper-based processes
With AnyDocINVOICE, you can address the issues associated with paper-based systems that inflate costs and slow productivity, including:
• Keying data manually into one or more back-end systems
• Mis-keying invoice data
• Physically routing documents through an organisation for approval
• Making copies of invoices
• Manual cross-checking of line item and invoice totals
• Completing a two-way match of invoices to purchase orders
• Missing out on early-pay discounts
• Filing and retrieving documents
• Paying the same invoice more than once
• Locating lost or misfiled invoices
Accommodate your accounting processes and
rules - dont change them
AnyDocINVOICE provides hundreds of built-in rules which can be easily implemented to work with your business processes. You can also define your own rules. With AnyDocINVOICE, you can:
• Check subtotal calculation (quantity x price balanced to the extended price)
• Check columnar calculations (extended price + tax + shipping + other fees balanced to the invoice amount)
• Perform two-way or three-way matching between a purchase order, a goods received note and an invoice
• Validate a purchase order and its payment status to prevent duplicate payments
• Ensure invoice dates are in a valid date range
• Verify that vendor terms match negotiated agreements
• Confirm proper tax allocation
AnyDocINVOICE’s automated table-lookup feature can automatically verify purchase order numbers against information in your financial database to further ensure accuracy.
Perform template-free A/P invoice data capture with AnyApp™ technology.
As part of the AnyDocINVOICE solution, AnyApp™ technology, developed by AnyDoc Software, provides a better way to capture the common data that appears on all your invoices—such as vendor ID numbers or total amount due—but are found in different locations in each invoice format.
You simply define the data fields you need to capture, such as “Amount Due,” or “PO Number.” Then AnyDocINVOICE automatically and rapidly scans the entire invoice to find any variation or combination of keywords to locate the data you need. And, AnyDocINVOICE will remember where it found the data the next time an invoice from that vendor is processed, making data capture even more efficient.
*SAP® Certified Integration using AnyDoc®EXCHANGEit 5.1.
